Procedure of New Medical Students
Students entering the
first year medical course after fulfilling all admission
requirements may proceed as follows:
- Upon announcement of the admitted
applicants by the Dean or Assistant Dean, the Registrar
starts accepting copies of the following documents
- The Application for Admission form,
duly approved by the Dean, Assistant Dean, and its
supporting documents, including the results of academic
evaluation, physical examination, Letter of Acceptance
or communication, Marriage Certificate, copies of
plaque of merit, certificates of honor or commendations,
community tax certificate, and other pertinent documents;
(Note: For naturalized
citizens copies of Certificate of Naturalization (CN)
and Identification Certificate (IC) shall be accepted
and filed after verification from the original.)
- Authenticated Birth Certificate
with documentary stamps, preferably issued by the
National Statistic Office (NSO), but not by a notary
- Copies of college diploma or certificate
of graduation authenticated or issued by the Registrar,
- Original copy of National Medical
Admission Test (NMAT),
- The certifications of good moral
character signed by both school/department head
and by the professor at the Institution where he/she
obtained his/her degree,
- If alien, Study Permit or Alien
Certificate of Registration (ACR);
- Two (2) passport size pictures
signed by the applicant above printed name at the
- Legal size envelope to contain
the above mentioned records;
- After compliance with the above requirements',
the student is required to submit his Transfer Credential
Certificate issued by the school he graduated or last
attended. The student will be given clearance to enroll
or for the issuance of Registration Card or Certificate
of Matriculation (COM) and blank receipts. The Registrar's
Office inspects and confimis validity of the documents
received. The results of its findings shall be communicated
to the students. (Deficiencies should be satisfied
on the scheduled date of registration, but not after
tile second week from the opening of classes).
- The previous school is expected to
fornvard the Official Transcript of Record directly
to the FEU-NRMF within (30) davs from the receipt
of the request, preferably by the registered mail.
The transmital of the Transcript is an exclusive affair
between the schools. The student is not allowed to
hand carry the Transcript, unless there is written
approval from this office. The Registrar acknowledges
receipt of the Transcript by letter or Post Office
- The Clerk-in-Charge issues Certificate
of Matriculation (COM) without Student's Copy and
blank receipt forms, which is restricted for distribution.
(It will be noted that the Certificate of Matriculation
form are prepared in advance, including the subjects
to be enrolled in and the corresponding assessment
of tuition and other fees).
- Tuition fees and other charges shall
be paid in full to a designated bank (The Philtrust
Bank, Morayta Branch) on or before the scheduled date
of registration of the Certificate of Matriculation
form. Student Council Fee shall be collected by the
representative of the student government.
- After payment, present COM and the
receipts of payment to the Medical Library and the
ID Section for application, validation, and scheduling
of photo session. (All ID's are expected to be finished
and validated on or before the opening of classes).
- On the scheduled date of registration,
submit the duly filled up Certificate of Matriculation
(COM) form, without the Student's Copy, and the official
receipts of payment to the Office of the Dean to formalize
- The Clerk-in-Charge checks completion
of entries of the COM, assigns student code number
(STUDENO) and registration number (SN) to the COM
cards (Registrar, Dean, Accountliig/Auditing and
Student's copies) corresponding to the serial number
in the Registry Book preferably by using the numbering
- The COM Student's copy is released
to the student after acknowledging receipt at the
Registry Book. The student shall be provided with
a Student Hand Book, schedule of classes and other
- After the opening of classes, late
registration shall be charged with the corresponding
fee. However, no student shall be accepted after
the first week.
- Other requirements and original
documents must be satisfied at this point.
- Before the opening of classes, list
of students (by section) shall be posted at the bulletin
board, copy furnished the Dean, the Business Office,
Medical Library, the Registrar, and all academic departments
and faculty members. (Note: Transfer from one section
to another is not allowed.)
- Honor graduates should apply in writing
at the Office of Registrar for entrance scholarship.
Certification issued by the Registrar must be received
by this Office before the first preliminary exanu'nation
period for immediate implementation.
- The students are encouraged to make
a habit of checking the bulletin board for further
instructions and information.
and Maximum Loads
The regular and maximum
load for any particular course per semester is indicated
in the corresponding course curriculum.
The Dean, for valid reason
may grant a leave of absence to a student in good standing
upon filing a formal letter.
Students with a valid
reason may be allowed to go on leave for one semester
or one academic year. A validating examination shall be
required to a student for readmission upon his return
after more than a year of authorized leave. Students with
unauthorized leave of absence will be automatically dropped
from the school roll.
Each student is held responsible
for every subject he enrolls in as listed on his registration
No subject may be changed
or withdrawn, except upon favorable action made by the
Dean or his representative on a formal request presented
by the student to the faculty adviser.
Students desiring to change
or withdraw a subject or subjects must do so not later
than tnvo weeks after opening of classes by filling out
a Change of Registration form, which must be approved
by the Dean's Office and presented to the Treasurer's
Office for adjustment of fees on the professor's certification
of the student's last day of attendance or non-attendance.
The same procedure shall
be followed by students leaving the school before the
end of the term. However, Cancellation of Registration
with certificate of last date of attendance by the faculty
adviser must be filed. Any student who withdraws from
the course after the second preliniinarv examination without
any valid and justifiable reason shall be given a grade
of 5 (failure), if in the judgment of the faculty adviser
concerned, his academic work has not been satisfactory.
Verbal notification of withdrawal to a faculty member
is not sufficient. Formal notice must be forwarded to
the Dean's Office for appropriate action.
A transfer Credential
certificate will be signed by the Registrar and issued
within two weeks after the filing of the application for
transfer to any student in good standing, not Subject
to discipline, and his records form his previous school
have been received complete and in order. Withdrawal after
the second preliminary will be given technical failure
if there is no valid reason.
Once the Transfer Credential
certificate has been acknowledged receipt by the accepting
school, the Foundation terminates its authority to further
issuance of his/her records without written consent of
the new school.
Transfer Credential is
a formal order and an authorization made by the student
to forward his record to another school where he plans
to transfer. It is a separate form and delivered ahead
from the OTR. In compliance with the request, the former
school has to act accordingly, the OTP is forwarded to
the accepting school, but never to the student, like Form
The Honorable Dismissal
is a clearance, signifying that the student has no more
obligation or responsibility with the school. The OTR
issued to him is for his personal consumption only, and
therefore it is not valid for transfer and usually stamped
with "Not Valid for Transfer", "Good for
DECS only" and the like notation.